Privacy Policy

TestTracker (“TestTracker,” “we,” “us”) is a student progress dashboard operated by Telos Tutors. This policy explains what information we collect, how we use it, and the choices you have.

Who this applies to

TestTracker is an invitation-only tool used by Telos Tutors staff, students, and their parents or guardians. Accounts are created by Telos Tutors; the service is not open to the general public.

Information we collect

• Account information: name and email address, and your role (staff, student, or parent).
• Authentication data: when you sign in with Google, we receive your name, email, and a Google account identifier. We do not receive your Google password.
• Academic information: test scores and performance, practice and study activity, flashcard progress, tutoring session records, and scheduled or upcoming tests.
• Practice data from integrated tools:if your tutor links a MathChops account, we retrieve your practice statistics through MathChops’ API to display them in your dashboard.
• Technical data: basic session cookies required to keep you signed in.

How we collect it

Information is entered by Telos Tutors staff, imported from prior records, provided by you when you submit a score, supplied by Google when you sign in, and retrieved from integrated practice tools such as MathChops.

How we use it

• Provide and operate the dashboard and study features.
• Track and display academic progress to the student, their linked parent(s), and their tutors.
• Communicate with you about your account, such as sign-in links and notifications.
• Maintain the security and integrity of the service.

We do not sell personal information, and we do not use it for advertising.

How information is shared

• Within your tutoring circle:a student’s information is visible to that student, their linked parent(s) or guardian(s), and the Telos Tutors staff working with them.
• Service providers who help us run TestTracker, under contract and only as needed: Supabase (database and authentication hosting), Vercel (application hosting), Google (sign-in), and MathChops (practice data, when linked).
• Legal reasons: if required by law or to protect rights and safety.

Students and minors

TestTracker is used by students who may be minors. Accounts for minors are created at the direction of Telos Tutors with parental involvement. Parents and guardians may request access to, correction of, or deletion of their student’s information by contacting us.

Data retention

We keep information for as long as the account is active or as needed to provide the service, then delete or anonymize it, except where longer retention is required by law.

Security

Access is restricted by role and protected with database-level access controls. No system is perfectly secure, but we take reasonable measures to protect your information.

Your choices and rights

You may request to access, correct, or delete your information by emailing hello@telostutors.com. You may also ask us to stop using your information, subject to our legal and operational obligations.

Changes to this policy

We may update this policy; we will revise the effective date above and, where appropriate, notify you.

Contact

Telos Tutors · hello@telostutors.com